[Invasion Camp Group DBA Camp Bali]
By making a booking, the first named person on the booking agrees on behalf of all persons detailed on the booking that:
1. Booking & Paying For Your Arrangements
A booking is made with us when you pay us the necessary initial payment (as set out below – or make full payment, where you are booking within 8 weeks of departure) and we issue you with a booking confirmation. We reserve the right to return your deposit and decline to issue a booking confirmation at our absolute discretion. A binding contract will come into existence between you and us as soon as we have issued you with a booking confirmation that will confirm the details of your booking and will be sent to you or your travel agent.
When you book a place on most trips you have the following options with regards to deposits and payments:
If you choose the Payment Plan, your deposit payment must be paid on a debit or credit card, following which we will provide you with a standing order form for your bank.
The Payment Plan does not apply if you book your programme within 8 weeks of departure.
Please Note: should any of the payments that you are due to make to us as part of your Payment Plan fail, we will attempt to take the payment in question again. If the requested payment continues to fail we will treat your booking as cancelled and impose the cancellation charges set out in clause 11.
3. Regardless of the payment method you have chosen, if we do not receive the balance of your chosen camp programme in full and on time, we reserve the right to treat your booking as cancelled by you in which case the cancellation charges set out in clause 11 below will become payable.
If you book more than one trip at the same time as part of your travel itinerary, you may have to pay more than one deposit, depending which trips you choose.
If your confirmed programme includes a flight, we (or if you booked via an authorised agent of ours, that agent) will also issue you with an ATOL Certificate. Upon receipt, if you believe that any details on the ATOL Certificate or booking confirmation or any other document are wrong you must advise us immediately as changes cannot be made later and it may harm your rights if we are not notified of any inaccuracies in any document within ten days of our sending it out (five days for tickets).
Any money paid to an authorised agent of ours in respect of a booking covered by our ATOL is held by that agent on behalf of and for the benefit of the Trustees of the Air Travel Trust at all times, but subject to the agent’s obligation to pay it to us for so long as we do not fail financially. If we do fail financially, any money held at that time by the agent or subsequently accepted from the consumer by the agent, is and continues to be held by that agent on behalf of and for the benefit of the Trustees of the Air Travel Trust without any obligation to pay that money to us.
When you make a booking, we will also require you to provide us with emergency contact details; so that we may contact your family member or other designated individual, in the event of an emergency2.
2. Education Qualifications
For some of our camp programmes, we offer you the opportunity to take part in (and obtain) a Teaching Young Learners Qualifications. Provided you take part in your chosen camp programme, we will fund the cost of this qualification on your behalf. However, please note, if you have taken advantage of this offer and later cancel your booking, you will be liable to pay us the full retail cost of the Teaching Young Learners Qualifications in question, alongside the cancellation charges set out in clause 11
3. Criminal Background Checks and Introductory Assessments
Criminal Background Checks:
Please Note: it is a strict requirement that for all Camp.co.uk programmes you must have a current and valid Disclosure and Barring Service (DBS) check in place. For international camp programmes, you will be required to obtain the international equivalent. We are able to submit DBS checks if you reside in the United Kingdom on your behalf and you must obtain your DBS check through ourselves, please contact us for further information.
It remains your responsibility at all times to be able to provide a current (i.e. a new) DBS check (or the applicable international equivalent) before taking part in your camp programme. If you fail to meet this requirement, we will cancel your booking and the cancellation charges in clause 11 will be payable.
If we have undertook the cost for you in advance for a criminal background check, visa processing, or a third party cost you will be responsible for all costs and you will need to pay the same directly to us via bank transfer or online transfer within 5 working days.
We must be informed of any previous convictions. If there is anything that you have not disclosed that is revealed when we receive a copy of your criminal background check this will result in the cancellation of your booking, in which case the cancellation charges set out in clause 11 will be payable. Please be aware that you must tell us of anything that could be present on any criminal background check that is undertaken. If you do have a previous conviction, as long as you’re honest with us then we will look at each applicant on a case by case basis as to whether or not you will be accepted onto the programme.
For some of our camp programmes you will be required to take part in an interview with the manager of that camp program, to ensure your suitability to take part in the programme in question. We will contact you to arrange this interview after you have made your first payment for your chosen camp programme.
Following the interview if, for whatever reason, we consider that we are not able to accept you onto your chosen programme we will cancel your booking and provide you with a full refund of all sums you have paid to us, at that point
We endeavour to ensure that all the information and prices both on our website and in any marketing material we may publish are accurate, however occasionally changes and errors occur and we reserve the right to correct prices and other details in such circumstances. You must check the current price and all other details relating to the arrangements that you wish to book before you make your booking.
Adequate travel insurance is a condition of your contract with us. You must be satisfied that your insurance fully covers all your personal requirements including pre-existing medical conditions, cancellation charges, medical expenses, travel interruption or disruption (including for any FCO restrictions if unable to travel), and repatriation in the event of accident, pandemic, epidemic, terrorism, ‘act of god’ or illness. If you choose to travel without adequate insurance cover, we will not be liable for any losses howsoever arising, in respect of which insurance cover would otherwise have been available.
The price of your travel package is set in pounds sterling (£), regardless of your chosen Camp destination.
We reserve the right to amend the price of unsold programmes at any time and correct errors in the prices of confirmed bookings of programmes. We also reserve the right to increase the price of confirmed programmes solely to allow for increases which are a direct consequence of changes in:
Such variations could include but are not limited to airline cost changes which are part of our contracts with airlines (and their agents), cruise ship operators and any other transport providers.
We will absorb and you will not be charged for any increase equivalent to 2% of the price of your travel arrangements, which excludes insurance premiums and any amendment charges and/or additional services or travel arrangements. You will be charged for the amount over and above that.
However, if this means that you have to pay an increase of more than 8% of the price of your confirmed programme (excluding any insurance premiums, amendment charges and/or additional services or travel arrangements), you will have the option of accepting a change to another programme if we are able to offer one (if this is of equivalent or higher quality you will not have to pay more but if it is of lower quality you will be refunded the difference in price), or cancelling and receiving a full refund of all monies paid to us, except for any insurance premiums and any amendment charges and/or additional services or travel arrangements. Should you decide to cancel for this reason, you must exercise your right to do so within 7 days from the issue date printed on your final invoice. We will consider an appropriate refund of insurance premiums paid if you can show that you are unable to transfer or reuse your policy.
Should the price of your programme go down due to the changes mentioned above, then any refund due will be paid to you less an administrative fee of £30. However, please note that travel arrangements are not always purchased in local currency and some apparent changes have no impact on the price of your booking due to contractual and other protection in place.
There will be no change made to the price of your confirmed programme within 20 days of your departure nor will refunds be paid during this period.
7. Jurisdiction and Applicable Law
These Booking Conditions and any agreement to which they apply are governed in all respects by English law. We both agree that any dispute, claim or other matter which arises between us out of or in connection with your contract or booking will be dealt with by the Courts of England and Wales only.
8. Cutting Your Programme Short
If you are forced to return home early or if you are dismissed from your position on the programme, we cannot refund the cost of any travel arrangements you have not used. If you cut short your programme and return home early in circumstances where you have no reasonable cause for complaint about the standard of accommodation and services provided, we will not offer you any refund for that part of your programme not completed, or be liable for any associated costs you may incur. Depending on the circumstances, your travel insurance may offer cover for curtailment and we suggest that any claim is made directly with them.
9. If You Change Your Booking & Transfers of Booking
If you wish to change any part of your booking after our confirmation invoice has been issued, you must inform us in writing as soon as possible. This should be done by the first named person on the booking. Whilst we will do our best to assist, we cannot guarantee that we will be able to meet your requested change. Where we can meet a request, all changes will be subject to payment of an administration fee of £30 per person per change, as well as any costs and charges incurred by us and/or incurred or imposed by any of our suppliers in making this change. You should be aware that these costs could increase the closer to the departure date that changes are made and you should contact us as soon as possible. Where we are unable to assist you and you do not wish to proceed with the original booking we will treat this as a cancellation by you. A cancellation fee may be payable in accordance with clause 11.
Transfer of Booking:
If you or any member of your party is prevented from travelling, that person(s) may transfer their place to someone else, subject to the following conditions:
You and the transferee remain jointly and severally liable for payment of all sums. If you are unable to find a replacement, cancellation charges as set out in clause 11 will apply in order to cover our estimated costs. Otherwise, no refunds will be given for passengers not travelling or for unused services.
Important Note: Certain arrangements may not be amended or transferred after they have been confirmed and any alteration could incur a cancellation charge of up to 100% of that part of the arrangements.
Camp Credits for Travel & Deferring Places
In the event of cancellation of our programs due to events out of our control or any other reason, you will be offered travel credits as an option for your deferral. Once you have selected these, they hold no actual cash value and can not be traded or sold for a cash refund or partial refund. In the event that you cancel after being assigned Credits for Travel, no refund will be given. Credits for travel can be assigned to different dates across any Camp.co.uk product a maximum of 3 times or up to 2 years in the future, whichever comes first.
In the event that you defer your place on one of our trips to a later date or the following year, you will still be held liable for the same fees of your initial booking or higher even if you choose to cancel at a later time. The minimum you will pay upon cancellation would be from your initial camp location picked. Depending on the circumstances of your deferral we may also request that you pay for a new Criminal Background Check & Updated Medical Forms closer to the time of your departure. Once you have deferred all Terms & Conditions are moved over to apply strictly to your new booking date excluding cancellation fees. Cancellation fees which are maintained at the highest point throughout the process of your booking.
10. If You Cancel Your Booking Before Departure
If you or any other member of your party decides to cancel your confirmed booking you must notify us in writing, via e-mail to firstname.lastname@example.org. Your notice of cancellation will only take effect when it is received by us and will be effective from the date on which we receive it.
Since we incur costs in cancelling your arrangements, you will have to pay the cancellation charges as follows:
|Period before departure in which you notify us||Cancellation Charge|
|Within 24 hours of booking||Loss of deposit (minimum charge of £49)|
|Between 24 and 72 hours of booking||10% of programme cost|
|Between 73 hours of booking and 122 days before departure||25% of programme cost|
|Between 121 and 93 days before departure||50% of programme cost|
|Between 92 days and 62 days before departure||75% of programme cost|
|Less than 62 days before departure||100% of programme cost|
Please note that insurance premiums, third part costs (including DBS) and amendments charges are not refundable in any circumstances.
Important Note: Certain arrangements may not be amended after they have been confirmed and any alteration or cancellation could incur a cancellation charge of up to 100% of that part of the arrangements in addition to the charge above.
If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges.
We will deduct the cancellation charge(s) from any monies you have already paid to us.
Cancellation by You due to Unavoidable & Extraordinary Circumstances:
You have the right to defer your confirmed programme before departure without paying a cancellation charge in the event of “unavoidable and extraordinary circumstances” occurring at your programme destination or its immediate vicinity and significantly affecting the performance of the programme or significantly affecting the transport arrangements to the destination. In these circumstances, we shall provide you with the option to defer your Camp placement to another date that is within two years of your original departure date. Please note that your right to defer in these circumstances will only apply where the Foreign and Commonwealth Office advises against travel to your destination or its immediate vicinity. For the purposes of this clause, “unavoidable and extraordinary circumstances” means warfare, acts of terrorism, significant risks to human health such as the outbreak of serious disease at the travel destination or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the travel destination.
If you defer your program to a later date, the cancellation terms will not be updated and will be applied as per your initial booking.
11. If We Change or Cancel
As we plan our camp programmes many months in advance we may occasionally have to make changes or cancel your booking and we reserve the right to do so at any time.
Changes: If we make an insignificant change to your programme, we will make reasonable efforts to inform you or your travel agent as soon as reasonably possible if there is time before your departure but we will have no liability to you. Examples of insignificant changes include alteration of your outward/return flights by less than 12 hours, changes to aircraft type, change of accommodation to another of the same or higher standard, changes of carriers. Please note that carriers such as airlines may be subject to change.
Occasionally we may have to make a significant change to your confirmed arrangements. Examples of “significant changes” include the following, when made before departure:
Cancellation: We will not cancel your travel arrangements less than 62 days before your departure date, except for reasons of force majeure or failure by you to pay the final balance. We may cancel your programme before this date if, e.g., the minimum number of clients required for a particular programme is not reached. Please Note: for all of the camp programmes that we offer, we require a minimum number of 5 travellers to have booked on to the programme, in order for us to be able to operate it.
If we have to make a significant change or cancel, we will tell you as soon as possible and if there is time to do so before departure, we will offer you the choice of:
You must notify us of your choice within 7 days of our offer. If we do not hear from you within 7 days, we will contact you again to request notification of your choice. If you fail to respond again, we will assume that you have chosen to accept the change or alternative booking arrangements.
We will pay you reasonable compensation, in the following circumstances:
IMPORTANT NOTE: We will not pay you compensation in the following circumstances:
If we become unable to provide a significant proportion of the arrangements that you have booked with us after you have departed, we will, if possible, make alternative arrangements for you at no extra charge and where those alternative arrangements are of a lower standard, provide you with an appropriate price reduction.
12. Force Majeure
Except where otherwise expressly stated in these Booking Conditions we will not be liable or pay you compensation if our contractual obligations to you are affected by “Force Majeure”. For the purposes of these Booking Conditions, Force Majeure means any event beyond our or our supplier’s control, the consequences of which could not have been avoided even if all reasonable measures had been taken. Examples include warfare and acts of terrorism (and threat thereof), civil strife, significant risks to human health such as the outbreak of serious disease at the travel destination, pandemics, epidemics or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the travel destination or remain at the travel destination, the act of any government or other national or local authority including port or river authorities, industrial dispute, labour strikes, lock closure, natural or nuclear disaster, fire, chemical or biological disaster, unavoidable technical problems with transport and all similar events outside our or the supplier(s) concerned’s control.
Brexit Implications: please note that certain travel arrangements may be affected as a result of the United Kingdom’s decision to leave the European Union. This could include an unavailability of certain flight routes, access to certain ports and airports and changes to the visa requirements of British citizens travelling to, within or through the EU. Please rest assured that this is something we will continue to monitor and will advise our customers as soon as possible if we become aware of any confirmed bookings that will be affected. However, since this is something which is completely unprecedented and outside our control, we would treat any such changes as Force Majeure, and whilst we will endeavour to provide suitable alternative arrangements or refunds where possible, we will not be liable to pay you any compensation.
13. Special Requests
Any special requests must be advised to us at the time of booking. You should then confirm your requests in writing. Whilst every effort will be made by us to try and arrange your reasonable special requests, we cannot guarantee that they will be fulfilled. The fact that a special request has been noted on your confirmation invoice or any other documentation or that it has been passed on to the supplier is not confirmation that the request will be met. Failure to meet any special request will not be a breach of contract on our part unless the request has been specifically confirmed by us. We do not accept bookings that are conditional upon any special request being met.
14. Disabilities and Medical Problems
We are not a specialist disabled camp programme operator, but we will do our utmost to cater for any special requirements you may have.
If you or any member of your party has any medical problem or disability which may affect your booking, you must provide us with full details before you make your booking so that we can try to advise you as to the suitability of your chosen arrangements. We may require you to produce a doctor’s certificate certifying that you are fit to participate. Acting reasonably, if we are unable to properly accommodate the needs of the person(s) concerned, we will not confirm your booking or if you did not give us full details at the time of booking, we will cancel it and impose applicable cancellation charges when we become aware of these details.
We make every effort to ensure that your programme arrangements run smoothly but if you do have a problem during your programme, please inform the relevant supplier immediately who will endeavour to put things right. If your complaint is not resolved locally, please contact us via Tom@camp.co.uk or on +44 (0)161 222 3780.
If the problem cannot be resolved and you wish to complain further, you must send formal written notice of your complaint to us at our office within 28 days of the end of your stay, giving your booking reference and all other relevant information. Please keep your letter concise and to the point. This will assist us to quickly identify your concerns and speed up our response to you. Failure to follow the procedure set out in this clause may affect ours and the applicable supplier’s ability to investigate your complaint, and will affect your rights under this contract.
16. Your Behaviour
All our customers are expected to conduct themselves in an orderly and acceptable manner and not to disrupt the enjoyment of others. If in our opinion or in the opinion of any other person in authority, your behaviour or that of any member of your party is causing or is likely to cause distress, danger or annoyance to any other customers or any third party, or damage to property, or to cause a delay or diversion to transportation, we reserve the right to terminate your booking with us immediately. In the event of such termination our liability to you and/or your party will cease and you and/or your party will be required to leave your accommodation or other arrangements immediately. We will have no further obligations to you and/or your party. No refunds for lost accommodation or any other arrangements will be made and we will not pay any expenses or costs incurred as a result of the termination. You and/or your party may also be required to pay for loss and/or damage caused by your actions and we will hold you and each member of your party jointly and individually liable for any damage or losses caused by you or any member of your party. Full payment for any such damage or losses must be paid directly to the supplier prior to departure. If you fail to make payment, you will be responsible for meeting any claims (including legal costs) subsequently made against us as a result of your actions together with all costs we incur in pursuing any claim against you.
We cannot be held responsible for the actions or behaviour of other guests or individuals who have no connection with your booking arrangements or with us.
17. Our Responsibilities
Excursions or other tours that you may choose to book or pay for whilst you are taking part in your programme are not part of your contracted arrangements with us. For any excursion or other tour that you book, your contract will be with the operator of the excursion or tour and not with us. We are not responsible for the provision of the excursion or tour or for anything that happens during the course of its provision by the operator.
19. Passport, Visa and Immigration Requirements & Health Formalities
It is your responsibility to check and fulfil the passport, visa, health and immigration requirements applicable to your itinerary. We can only provide general information about this. You must check requirements for your own specific circumstances with the relevant Embassies and/or Consulates and your own doctor as applicable. Requirements do change and you must check the up to date position in good time before departure.
COVID-19 & Additional Costs
Camp Bali is not responsible for any additional costs associated with COVID-19 and the affect it may have on your trip. At your time of Camp departure, it may be mandatory for you to provide a Negative COVID-19 test or to have received the COVID-19 vaccination before entering. Please visit the gov.uk website for more information on COVID regulations & travel requirements. If COVID-19 tests and vaccinations are required for you to travel to your destination (or any before, after or between, such as layovers etc) these are an additional expense to be absorbed by the customer, as per these terms and conditions.
You will be required to apply for a visa to take part in your chosen programme. If you have not applied for your visa at least 10 days prior to your date of arrival or if the Government of your destination does not issue your visa in time to arrive at camp by your start date as listed on your intake, your participation in the programme will be cancelled and no refund will be given.
In the event that your visa application in your home country is rejected, the fees paid to us are non-refundable. We strongly advise you to apply for your visa only in your country of citizenship. Visa applications made in a country where the applicant is not a citizen or permanent legal resident may face higher risk of visa denial. We cannot be held liable for visa rejections.
Most countries now require passports to be valid for at least 6 months after your return date. If your passport is in its final year, you should check with the Embassy of the country you are visiting. For further information contact the Passport Office on 0870 5210410 or visit https://www.gov.uk/browse/citizenship/passports.
Special conditions apply for travel to the USA, and all passengers must have individual machine readable passports. Please check https://uk.usembassy.gov. For European programmes you should obtain a completed and issued form EHIC prior to departure.
Up to date travel advice can be obtained from the Foreign and Commonwealth Office, visit https://www.gov.uk/travelaware
Non British passport holders, including other EU nationals, should obtain up to date advice on passport and visa requirements from the Embassy, High Commission or Consulate of your destination or country(ies) through which you are travelling,
We do not accept any responsibility if you cannot travel, or incur any other loss because you have not complied with any passport, visa, immigration requirements or health formalities. You agree to reimburse us in relation to any fines or other losses which we incur as a result of your failure to comply with any passport, visa, immigration requirements or health formalities.
20. Conditions of Suppliers
Many of the services which make up your programme are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions which will form part of your contract with us. Some of these terms and conditions may limit or exclude the supplier’s liability to you, usually in accordance with applicable International Conventions. Copies of the relevant parts of these terms and conditions are available on request from us or the supplier concerned.
21. Prompt Assistance
If, whilst you are taking part in your programme, you find yourself in difficulty for any reason, we will offer you such prompt assistance as is appropriate in the circumstances. In particular, we will provide you with appropriate information on health services, local authorities and consular assistance, and assistance with distance communications and finding alternative travel arrangements. Where you require assistance, which is not owing to any failure by us, our employees or sub-contractors, we will not be liable for the costs of any alternative travel arrangements or other such assistance you require. Any supplier, airline or other transport supplier may however pay for or provide refreshments and/or appropriate accommodation and you should make a claim directly to them. Subject to the other terms of these Booking Conditions, we will not be liable for any costs, fees or charges you incur in the above circumstances, if you fail to obtain our prior authorisation before making your own travel arrangements. Furthermore, we reserve the right to charge you a fee for our assistance in the event that the difficulty is caused intentionally by you or a member of your party, or otherwise through your or your party’s negligence.
22. Delays, Missed Transport Arrangements and other Travel Information
If you or any member of your party misses your flight or other transport arrangement, it is cancelled or you are subject to a delay of over 3 hours for any reason, you must contact us and the airline or other transport supplier concerned immediately.
Under EU Law, you have rights in some circumstances to refunds and/or compensation from the airline in cases of denied boarding, cancellation or delay to flights. Full details of these rights will be publicised at EU airports and will also be available from airlines. If the airline does not comply with these rules you should complain to the Civil Aviation Authority at www.caa.co.uk/passengers. Reimbursement in such cases is the responsibility of the airline and will not automatically entitle you to a refund of your programme price from us. If, for any reason, you do not claim against the airline and make a claim for compensation from us, you must, at the time of payment of any compensation to you, make a complete assignment to us of the rights you have against the airline in relation to the claim that gives rise to that compensation payment. A delay or cancellation to your flight does not automatically entitle you to cancel any other arrangements even where those arrangements have been made in conjunction with your flight.
We cannot accept liability for any delay which is due to any of the reasons set out in clause 13 of these Booking Conditions (which includes the behaviour ofany passenger(s) on any flight who, for example, fails to check in or board on time).
The carrier(s), flight timings and types of aircraft shown in this brochure or on our website and detailed on your confirmation invoice are for guidance only and are subject to alteration and confirmation. We shall inform you of the identity of the actual carrier(s) as soon as we become aware of it. The latest flight timings will be shown on your tickets which will be despatched to you approximately two weeks before departure. You should check your tickets very carefully immediately on receipt to ensure you have the correct flight times. If flight times change after tickets have been dispatched we will contact you as soon as we can to let you know.
Please note the existence of a “Community list” (available for inspection at https://ec.europa.eu/transport/modes/air/safety/air-ban_en) detailing air carriers that are subject to an operating ban with the EU Community.
Our advertising material is our responsibility. It is not issued on behalf of, and does not commit the airlines mentioned herein or any airline whose services are used in the course of your travel arrangements
23. Advance Passenger Information
24. Foreign Office Advice
You are responsible for making yourself aware of Foreign Office advice in regard to the safety of the countries and areas in which you will be travelling and to make your decisions accordingly. Advice from the Foreign Office to avoid or leave a particular country may constitute Force Majeure (see clause 13).
It is your responsibility to be aware of the latest terms and conditions. Failure to acknowledge changes in our terms and conditions may result in the termination of your application without deferral or refund.
We are a Member of ABTA, membership number Y4841. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct.
The UK Foreign, Commonwealth & Development Office (FCDO) and the NHS has up-to-date advice on staying safe and healthy abroad. For more on security, local laws, plus passport and visa information, see https://travelaware.campaign.gov.uk
Keep informed of current travel health news by visiting www.fitfortravel.nhs.uk
The advice can change so check regularly for updates.
© Invasion Camp Group, registered in England and Wales No. 07373495. All rights reserved. Camp Bali is a registered trademark No. 3344839. Invasion Camp Group Ltd is a member of ABTA (membership no. Y4841).
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